Program Assistant - $40K

Location: Berkeley
Posted on: October 26, 2024

Job Description:

A growing non-profit in Berkeley is currently seeking a highly organized and professional Program Assistant to join our dynamic administrative team in a growing office of thirty employees. Under the supervision of a senior member of our Learning Initiative, the individual will organize and conduct program-related tasks meeting administrative (or department-specific) support needs of multiple projects, program director(s) and team members. An important aspect of this position will be to handle meeting coordination and logistics planning for off-site organizational meetings. This is an entry level position with an opportunity to gain working knowledge of the organization.

Key Responsibilities

? Perform various support tasks with supervision, assisting others or working in teams, and maintaining support processes.

? Assist with and organize events for the Linked Learning District Initiative Pathway and District Leadership Series. This includes meeting preparation for off-site conferences and events, including securing hotel contracts, event registration and response tracking arranging logistics, travel planning, and material production.

? Format and assemble binder and packet materials for professional development events or media/communication presentations. Pack and organize equipment and materials for events.

? Support the Linked Learning coaches' community through calendaring meetings, formatting and disseminating agendas, taking meeting notes, and providing general meeting support.

? Create, format, and proofread documents and various spreadsheets.

? Assist with data and resource collection.

? Update and maintain accurate lists of contact information for program-area specific projects.

? Review and track consultant invoices and prepare consulting agreements.

? Organize and update the shared drive, intranet or an online platform, with program-related content.

? Schedule departmental meetings, make meeting preparations, take notes, arrange for catering.

? Prepare departmental shipments and mailings.

? Coordinate some tasks and training for temporary employees.

? Perform select front desk and general administrative duties as assigned.

? Attend team meetings and provide cross-program support as needed.

? Other duties as assigned.

Qualifications

The successful applicant will have the following qualifications:

? Bachelor's degree preferred with a minimum of one year of relevant experience

? Minimum of 70 wpm typing score preferred, as well as a preferred score of 80%+ score in Microsoft Office Suite.

? Excellent (above average) computer skills with demonstrated proficiency in MS Word, Excel, Power Point, and some database experience.

? Excellent organizational, management, collaboration and administrative skills

? Strong oral, written and communication skills, including writing, editing and proofreading.

? Well-developed problem solving and quantitative skills.

? Demonstrated ability to work well with clients, consultants, management and staff.

? Ability to anticipate needs, take initiative, assume responsibility for tasks, set priorities, manage multiple tasks and meet deadlines effectively.

We are an equal employment opportunity employer and will consider all qualified candidates without regard to disability or protected veteran status.

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